Welcome to the privacy notice for www.travelmomentspro.org. www.travelmomentspro.org is a trading name of Big Worldwide Limited (company number 03210436). We also operate under other brands including m&i, Private Luxury Events, Love Travel Awards, RendezVerse, and TFest. We take your privacy seriously and are fully committed to protecting your personal information.

This policy explains how we collect, process, and use your personal data when you visit our websites (regardless of location), subscribe to newsletters, purchase services, or attend one of our events. It also outlines your rights under data protection law. Our websites are not intended for children, and we do not knowingly collect data about minors. If we discover that we have unintentionally collected data about a child, we will promptly delete it. If you believe we may have data about a child, please contact us at [email protected].

1. Who We Are & How to Contact Us

• Data Controller: www.travelmomentspro.org (referred to as “we”, “our”, or “us”) is responsible for how your personal data is managed.
• You may contact our DPO via email at [email protected]
• We review this privacy policy regularly. The current version was last updated on 9 September 2025. Previous versions are available upon request.
• Please notify us of any personal detail changes during your relationship with us.
• Our websites may include links to third-party sites over which we have no control. When you visit them, please review their separate privacy notices.

2. Types of Data We Collect

We may collect, store, and process different categories of personal data, such as:

• Identity Data: Name, title, username, and similar identifiers.
• Contact Data: Email address, postal address, and phone numbers.
• Transaction Data: Details of payments and purchases.
• Technical Data: IP address, browser type and version, time zone, operating system, device type, and error logs.
• Profile Data: Username, password, photograph, professional background, preferences, past event attendance, and feedback.
• Usage Data: How you interact with our websites and services, including pages visited and time spent.
• Professional Data: Public biographical information, including images or voice recordings, used in connection with our events or materials.
• Event Imagery: Photos or video recordings taken at events, used (with consent) for marketing or media purposes.
• Marketing Preferences: Your communication preferences and how you wish to receive updates.

We do not process special categories of personal data (e.g., religious beliefs, political opinions, or health data) unless required—for example, dietary or accessibility needs for event participation.

We also collect aggregated or statistical data that does not identify individuals. If aggregated data is ever linked to an individual, it is treated as personal data.

If you do not provide required personal information, we may be unable to offer certain services or event access.

3. How We Collect Your Data

Your personal data is obtained through:

• Direct interactions: By registering, filling forms, booking an event, subscribing to newsletters, or contacting us by email or phone.
• Automated technologies: Through cookies and similar tracking tools when you browse our websites.
• Third parties and public sources: From analytics providers, search engines, advertising platforms, payment processors, or publicly available directories.

4. How We Use Your Personal Data

We use your personal data lawfully and transparently, typically under one or more of these legal bases:

• To perform a contract we have with you.
• To pursue our legitimate business interests (while respecting your rights).
• To comply with legal or regulatory obligations.

We may use your data to:

• Register you as a participant or customer.
• Process payments and deliver purchased services.
• Provide event information, support, or updates.
• Notify you about policy or service changes.
• Send marketing materials (only with your consent, where required).
• Analyze website traffic and improve user experience.
• Recommend relevant events or services offered by www.travelmomentspro.org or partner brands.
• Publish event photography or testimonials with your consent.

You can opt out of marketing communications at any time by following unsubscribe links or contacting us directly.

5. Disclosure of Your Data

We may share your personal data with:

• Other companies within the www.travelmomentspro.org Group.
• Event partners and collaborators assisting in event organization.
• Registered participants for networking or professional purposes.
• Professional advisors such as lawyers, accountants, or auditors.
• Regulators or government authorities, when legally required.
• Successor businesses in the event of a merger, transfer, or acquisition (with data protection safeguards in place).

All partners and service providers must comply with strict confidentiality and data protection standards.

6. International Data Transfers

As a global event organizer, we may transfer your data outside the UK or EU. When doing so, we ensure:

• Transfers occur only to countries with equivalent data protection laws.
• Appropriate safeguards such as standard contractual clauses are in place.
• You can request details of these safeguards by contacting our DPO.

7. Data Security

We use technical and organizational measures to protect your personal information from unauthorized access, loss, misuse, or disclosure.

8. Data Retention

We keep your personal data only for as long as necessary to fulfill the purposes for which it was collected, including legal, accounting, or reporting obligations.

9. Your Legal Rights

You have the right to:

• Access your personal data.
• Request correction of inaccurate data.
• Request deletion of your data.
• Object to or restrict certain processing.
• Withdraw consent for marketing at any time.

To exercise your rights, please contact [email protected]